If you are using the computer, select the issuing authority form the drop-down menu. Examples of issuing authorities you will see are; Social Security Administration, Department of Health and Human Services, or Department of Health, Education and Welfare. The employee is physically present at your place of business. Get insights into your workforce to make critical business decisions. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. If you use E-Verify, you should also attach the Work Authorization document. Making copies and keeping them can help your case in the event of an ICE inspection. When prompted to select which List B and C documents the employee presented, select "Driver's license or ID card issued by a U.S. state or outlying possession" when an employee has presented a U.S . If you are using the computer, select the issuing authority form the drop-down menu. How to Fill Out an I-9 Form by Section [+ Video Instructions] Today's Date (mm/dd/yyyy) Instruct the new hire to present the SS card when he/she receives it. On-campus employment is authorized until the completion of the student's course of study. Control costs and mitigate risk with accurate timekeeping. For NAU use only. PDF Completing the I-9 Form - colorado.edu *Represents approximately 30,000 corporate clients covering 40,000 businesses employing people. Usually, this section will be left blank. E-Verify case number, which may also be entered in the margin or attached as a separate sheet per E-Verify. We need you to attest to the following facts: List A Documents establish both identity and employment authorization. Yes. HR solutions purpose-built to help CFOs mitigate risk and control costs. Were growing and want to hear from you. This information is contained all in the spaces under "List B". Specific I-9 documents can be issued to certain person categories. Can I accept the document with the different name? Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. An expired OPT EAD with an endorsed Form I-20 is also an acceptable List A document in the case of the F-1 OPT student with a pending STEM extension application. If you think this might mean you, dont panic. View our product demos to get a deeper dive into the technology. For example, in the United States, birth certificates are issued by the office of vital records from the state in which the individual was born. Driver's license issued by a Canadian government authority 3. Who Is The Issuing Authority For Social Security Card It indicates, "Click to perform a search". Gather and convert employee feedback into real insights. Yes No Click the Click to Finish button at the bottom of the form. Existing employees should not complete a new Form I-9 as long as they have a valid I-9 already on file. Additionally, if you participate in E-Verify, you must retain a copy of any document any employee presents that triggers photo matching. An employee must fill in their: Employers must ensure that employees sign their name and date the form. issuing authority for driver's license i9 - ricepharmacy.com Official websites use .gov When normal operations resume, employees who were. Last Name of the Employer or Authorized Representative Enter your full legal last name. Your access of this information does not create an agency or other business relationship where one does not already exist. If you keep the process in-house, make sure that the employee in charge of auditing your I-9 forms isnt the same one who filled them out in the first place. You can find instructions for creating a digital image in the Client area of our web site. 4.0 Completing Section 2 of Form I-9 | USCIS What is your policy for working with outside contractors? In addition to basic identification info, note the following special circumstances: Section 2, Describing the Identification Documents:You must record in Section 2 a complete description of the identification documents presented by the new hire. Engage new hires with onboarding and control costs with timekeeping. Employment Authorization Document (Current Form I-766) In January 1997 INS began issuing a new Employment Authorization Document. For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. Who should be contacted in the event of an ICE Notice of Inspection? Verifying remote employeeshas long been a struggle for employers and its only going to continue as more businesses switch to aremote-first workforce. Note: A foreign entrepreneur paroled under the International Entrepreneur Rule Program is authorized employment incident to the grant of parole. Can an H-1B employee present a driver's license and Form I-94 card only (no passport) for reverification? Tell us about your organization and what you want to accomplish and well recommend a custom solution. PDF Employment Eligibility Verification USCIS Department of Homeland What Is an I-9? Who Needs to Fill Out an I-9? | Ask Gusto Full Name of List C Documents and List C Documents Abbreviations: Additional Information The Additional Information box is located below the List B document area. During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? The document is not acceptable if it has already expired. When keeping documents, store them with I-9 itself, separate from personnel files. Employee termination dates and form retention dates. If an employee presented a Form I-94 with an unexpired refugee admission stamp as a receipt, before the end of 90 days, the employee must present either an Employment Authorization Document or a combination of a List B document and an unrestricted Social Security card. If you enter document information in the List B column, you must also enter document information in the List C column as well. The range of possible penalties is regularly increased and now stands at: If employers try to trick ICE, or ignore credible warnings, they risk serious fines. This section will auto-populate if you are using a computer to complete the form. 12.2 List B Documents That Establish Identity | USCIS The validity period begins on the employees first full day of employment and, in the case of reverification, it begins from the date reverification is required (in other words, when a document requiring reverification expires or the date employment authorization expires). Review the issue date printed in the center of each visa and enter the visa number of the most recently issued visa. Internal audits are the best way to determine your liability and uncover errors. Enroll in E-Verify via our agency and avoid the signup delays, tutorials and 31-question mastery test. (Ex: U.S. . Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. Many people refer to the card as a work permit. Anyone who has never held a Hawaii driver's license or instruction permit, must apply in-person and provide documentary proof of legal name, date of birth, social security number, legal presence and Hawaii principal residence address. Yes, they have the authority to suspend a license. All communication from Paycor should be confirmed by your companys legal, tax, benefit, accounting or investment advisor before making any decisions. Errors in Section 2 and Section 3 should be fixed by the employer and ideally the same person who received the documents and signed the certification. Documents Need For I-9 Job Verification- US Birth Certificate (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. Document Number Enter the List C document or receipt document number. Driver's licenses in the United States - Wikipedia A U.S. visa number, circled below, usually contains eight numeric characters. This could trigger an investigation by the Immigrant & Employee Rights team within the Department of Justice as it may show the intent to discriminate, Dont ask job applicants to fill out an I-9 until an, Dont tell employees which documents to present (even if youre just trying to be helpful). Contact us today so we can learn more about your business. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List C document or receipt. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. If you are using a computer, then use the drop-down menu to make a selection. The payroll system you select is an important decision for your business. Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. If the employee is no longer working for the employer, the employer should attach to the existing form a signed and dated statement identifying the error or omission and explaining why corrections could not be made (e.g., because the employee no longer works for the employer). What documents can a refugee present to complete Form I-9, Employment Eligibility Verification? A photograph must also be taken. Identification Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) It is not the same as the drivers license number. Employers in the United States and other U.S. territories may use the Spanish version as a translation guide for Spanish-speaking employees, but the English version must be completed and retained in the employers records. Issuing Authorities vary, even among the same types of documents. Employees must be allowed to present any valid combination of documents listed on Form I-9. What is issuance authority? Explained by FAQ Blog An exception exists for federal contractors. Paycors compliance solutions help ensure accurate filing and mitigate risk. Who is the issuing authority of a social security card? Enter the document(s) presented to you The employee is obligated under the law to present his/her original unexpired documents to show his/her identity and employment authorization in person within three business days of the employees employment start date. Who is Issued This Document? | USCIS As I-9 documents are kept on-site, rather than sent to the government, federal agents can only conduct an inspection in-person or by requiring that you send them evidence through certified mail. The I-9 Form is 18 pages in length, including Instructions, actual form and a List of Acceptable Documents. Who is the issuing authority for Florida drivers license? Issuing authority refers to any government agency or office that has the . Issuing Authority Enter the issuing authority of the List A document or receipt. Only Certified copies of birth certificates that are photocopied are acceptable. The confirmation receipt printed from the USCIS website states that it is not a receipt notice and cannot be used as evidence of a pending application.

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